Hosted Exchange vs. POP3 Email – Why swap to Exchange?

In May 1977 Bert Lance believed he could save Uncle Sam’s USA millions of dollars if they adopted a simple motto: “if it aint broke don't fix it”

So if your POP3 email or webmail is working just fine, why move to Hosted Exchange 2010?

Speed up your system
POP3 is just about fine when you have one or two users checking email over your network. Add a few more, and POP3’s failing’s start to show – it hogs your network and really starts to slow things down.

Hosted Exchange is different. It’s designed for lots of users, and keeps everything running sweetly.

Never lose your email, contacts or calendar
With POP3, all your data sits on a single PC – yours. So if it’s lost, stolen or fails, you could lose everything.

Hosted Exchange 2010 is different. All your data is stored on our ultra-reliable web servers which mirrored in a different datacentre to ensure your information is always available and always protected.

Go mobile
With POP3, you can download email from your mobile – but it won’t then appear on your desktop machine when you get back into the office. And forget about searching though sent folders when you’re out and about.

Hosted Exchange 2010 keeps all your calendar, contacts and email up to date in real time – using ActiveSync or BES (for BlackBerry). Add a new contact or calendar entry on your phone, and it’s immediately synced on all your devices.

Share calendars and contacts
POP3 doesn’t let your share data with colleagues – making it a nightmare to arrange appointments.

With Hosted Exchange 2010, you’ll never double book again – simply check the availability of you colleagues before making appointments. You can even give trusted colleagues access rights to add appointments directly into your diary – or make groups of contacts available to your colleagues.

Outlook Web Access
Webmail is great in one respect – you can login from anywhere. Hosted Exchange 2010 now offers all the best bits of webmail, with the all new Outlook web app. This plugs you straight into your email, contacts and calendars from any web browser. It’s secure, and it’s standard for all your mailbox users.

Extended security
Microsoft Exchange Server was designed with security built-in – features include improved ability to restrict connections and messages, automatic logging off from Outlook Web Access, attachment blocking, Block Sender lists and antivirus protection.

For more information on a fully Hosted Exchange 2010 mailbox for your business go towww.fruitmobile.co.uk/exchange

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Hosted Exchange vs. POP3 Email – Why swap to Exchange?

Free online file storage and sharing!

Just Iike you I am always on the look our free stuff, whether it’s an app for my phone or a BOGOF pizza on a Tuesday. That’s why I thought I would share this we gem of freebie with you - Dropbox.

Picture the scenario, you have a various files on your laptop, desktop and smart phone. In the past when you have wanted to collate all this information in one place you have had to email yourself with file or mess about with a USB flash drive to transfer the files.

And yes, there is an easier way. I have been using Dropbox for over a year now and it’s a fantastic tool for keeping important stuff safe, secure and accessible. Once you have created an account you get 2GB of free online storage, depending on the quality on the file this is probably enough to store about 1000 photos. You can download a Dropbox client/ app for your desktop, laptop and smartphone(s) all of which are free. As soon as you drag a file in to your Dropbox on your desktop, it is uploaded to your online vault or “the cloud” and then replicated to each of your laptop and smartphone. Best of all should anything ever happen to your device(s) an online version of the file is always available in the web based version of Dropbox.

Another great feature of Dropbox is the share option, so instead of emailing loads of files to an individual or group of individuals you can share a folder with them meaning they can access the files they want when it is convenient. The example Dropbox use for this is sharing your holiday snaps with your family, which is definitely an improvement on sitting through your uncles boring slide show of his caravanning photos from Skegness.

Some businesses have taken to the use of Dropbox for storing and collaborating their companies files, I think in its basic form Dropbox is fantastic to store files and access remotely, for instance in my Dropbox I have an electronic copy of our Brochure which I can very quickly share with someone either by viewing on my phone or by emailing it directly (as I would forget otherwise). The weakness however is in the collaboration, for instance if you have tender document stored on your Dropbox which requires the input five of your colleagues then potentially you could end up with 6 versions of the same document. The original document created by you and then a version by each of your five colleagues who have all made different amendments… the result for you is a very messy and laborious cut and paste job for the next 2 hours.

For personal use and as a resource for a light business user Dropbox is fantastic, you can create an account for free and download your Dropbox here. And if you need any assistance give me a call.

Liam Bonthron |Business Development |Fruit Mobile Managed Services |0141 2043248

Free online file storage and sharing!

Hosted is better...

“According to CNET, 80% of businesses are looking to move at least some of their services to the cloud.” Why this rush? Well, to start with, there’s no hardware or software to worry about.” Also you can forget about backup tapes, fireproof storage, and encryption, all your information can stored and mirrored in fully redundant datacentres. Meaning you can get on with running your business and not your servers and IT systems.

The big question that arises when I am discussing cloud based services with my clients is around security. Will my data be safe? Will it be backed up? And will I have access to my data whenever I want? The simple answer is YES. Fruit Mobile hosts all of its cloud based services in purpose-built datacentres. The datacentres hold mirrored or duplicate data and are in different locations, this adds resilience and protection over data lose. Meaning we can offer a guaranteed uptime of 99.9%. In fact, all your data is encrypted and tamperproof. Can you really say that about your current setup?

For example with our hosted email archiving solution MessageProtect all genuine emails are delivered to your inbox within seconds. On top of this, your business gets an indexed, compressed, encrypted and tamper proof record of who said what and when.

Hosted services can be a very cost effective method to access to the latest technologies with huge investment at the front end also it can mean scalable solutions as some cloud based solutions are available on a short term or rolling contract.

In my opinion a cloud based email service like Hosted Exchange 2010 is very much an entry point for businesses moving “into the cloud”. The benefits of Hosted Exchange 2010 could have a huge effect on your business:

· Instant deployment

· Low, monthly ’pay-as-you-go’ costs

· Secure – with award-winning anti-spam and anti-virus protection

· Backup and disaster recovery

· No software upgrades or hardware repairs

For more info about Hosted Exchange 2010 or any of or other services please visit our web site www.fruitmobile.co.uk/exchange or give me (Liam) a call 0844 800 4218

Hosted is better...

Should business email be confined to business hours?

One of the biggest advantages of "cloud computing" is your information easily accessible from a Web browser, wherever you happen to be.

An excellent example of this is with email. It used to be that to send and receive email you required mail client program to be running on your PC . However times have change and new technology such as Hosted Exchange 2010, everything's in sync, everywhere. BlackBerry, iPhone, desktop or laptop it just works anywhere, any time 24/7, improving email reliability, employee productivity and reducing costs.

With this in mind one the points that often get raised is should business email left for business hours?

I look forward to your seeing your votes and comments...

Liam Bonthron |Business Development |Fruit Mobile Managed Services |0141 204 3248

Should business email be confined to business hours?